Record supplier invoices
How to record an expense, the account and the deductible VAT, electronic invoices and the original that is kept.
In Expenses, press New supplier invoice.
- Choose the supplier (if it isn't there, add it in Suppliers), the number and the invoice date.
- Add the items: the base and the VAT rate of each one. NaPa suggests the expense account from the supplier and its earlier invoices.
- Press Record invoice. NaPa creates the journal entry and records the deductible VAT, which goes into Form 303.
A receipt without your company's NIF doesn't let you deduct the VAT.
Electronic invoices
If the supplier sends you an electronic invoice (Facturae, UBL, CII, or a PDF carrying one inside), use Import electronic invoice: NaPa fills in everything from the file and keeps it as the original. Check the warnings before recording.
The original
Attach the invoice's PDF or photo: it's kept unchanged for as long as the law requires. The easiest way is to send it to the inbox.
Updated